If moving home comes with its stresses and difficulties, you can be certain that moving to a new office comes with troubles of its own. If your job is to manage the transfer and make sure your employees keep their sanity during it, take note of these important tips for helping your office move run as smoothly as possible.
1. Make a floor plan
Know the layout of your new office residence well and make a floor plan of where things will be located in advance. Have measurements taken and be sure your office items fit well into them. Copy your plan, labeling items such as desks, cabinets, stations, etc, and distribute them to staff, movers and other helpers ahead of time. The less confusion there is, the less time wasted.
2. Guide for employees
Take the time to create a moving guide for employees. Note procedures they should adhere to before the move, e.g, how to label their belongings or what to pack, and procedures to be followed after its completion. Keeping staff well informed about their role in the move will help them co-operate with the process.
3. Use color-coding
Buy colored stickers and create a code for what they signify, e.g red could mean the placement of desks or cabinets. Notify your movers of this code and arrange stickers on your new office floor before the move. This ensures your office rooms are arranged as you want and helps movers too, especially if you have a corresponding floor plan.
4. How to pack most office items
Follow these general rules: Pack small items such as books and stationary into boxes. Don’t empty filing cabinets; just secure them by locking or fastening them with string or tape so they won’t open accidentally while being moved. Take all personal or important belongings with you, e.g, pictures, plants and legal papers, and move them to the new office yourself. Empty desks completely and pack contents into boxes. Finally, lock all security files and make prior arrangements with your moving company if they require escorts.
5. How to pack office machinery
Prevent electrical machinery from being damaged during the move. Follow these rules: Remove all fluids from photocopying machines. Remove all items from vending machines. Empty water from water dispensers. Notify rental companies if you are moving any of their rented equipment.
6. Get ready for extra garbage
Don’t waste time and money moving items that are unwanted. Arrange to have an industrial-sized dumpster placed in front of your building (permission from your city may be needed) and have employees throw away anything they no longer need.
7. Hire a reliable moving firm
If you’re looking for respectable movers in Seattle, WA make sure you hire a company that has years of experience and is equipped to deal with moving office equipment such as monitors, photocopiers and other office items. Choose a company that will give you peace of mind!
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